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Defense Scheduling & Thesis Form Contact

Scheduling Your Defense--Form 8:

Both Ph.D and MS candidates must schedule a defense, which is done by electronically submitting a Form 8: Request for Appointment of an Examining Graduate Committee to the Graduate School. The Form 8 should be fully approved by all required departmental and Graduate School staff at least 15 days prior to the planned defense date. As the approval process can sometimes take awhile to route through all of the parties involved, students are encouraged to speak to their examining committee members about their availability and get the form submitted as early as possible.

As of January 1st, 2023, the Chemistry Department's Sr. Graduate Program Administrator, Deirdre Ryan, can assist graduate students in submitting the Form 8 and scheduling their defense. Candidates can make this request by providing the following information to Deirdre via email:

  • The date they plan to hold their defense
  • The time they plan to hold their defense
  • The full names of their four examining committee members
  • The full title of their thesis

After this information is received, Deirdre will book the room in which the defense will be held and notify the student of the room number. The defense is two hours long, and the room will be booked for 2 1/2 hours to allow the student time to setup prior to their defense.

Students can submit the Form 8 on their own through the Plan of Study link in myPurdue. However, students planning to submit the form must notify Deirdre via email of their intention to do so prior to submitting the Form 8 so that the Main Office can take account of the defense date and is aware that the form needs review/approval. Deirdre will also be responsible for booking the room for defense, so students should include the defense date and time in their email to her.

In the event that the candidate's exam date and time must be changed, the student must email Deirdre as soon as possible to notify her of the revised date/time, regardless of who submitted the Form 8. Deirdre will then work with the Graduate School on the student's behalf to get the Form 8 revised.

The Chemistry Department Thesis Approval Form and Thesis Formatting:

Students must receive departmental approval for their thesis at least three weeks prior to their defense date. Departmental thesis approval is given through the Thesis Format Approval Form. This form must be signed by your Major Professor and then the Sr. Graduate Program Administrator, Deirdre Ryan, in order to officially pass formatting in the department. When requesting approval, your thesis must be complete and should require little to no revisions. Revisions after approval, should be small and editorial at most.

 A PDF copy of the Thesis Format Approval Form can be found here. In Spring 2023, the deadlines for having approval on the form are February 10th, 2023 for exam-only (CAND 93000) and March 30th, 2023 for regular candidates (CAND 91000). 

Until further notice, the Chemistry Department is no longer advising candidates on thesis formatting. Thesis formatting consultations must be made through the Graduate School's Thesis and Dissertation Office, who will assist the student in meeting any necessary requirements to successfully format and deposit their thesis. Most students require multiple formatting consultations before their thesis is ready to be submitted for final approval. Candidates should book all thesis formatting appointments by January 27th, 2023.

Candidates can access the thesis format templating by visiting either GraduateGo (access Templates and get the LaTeX template) or the Microsoft Word template. For Word, select campus "West Lafayette", select department/school "College of Science", and "DOWNLOAD TEMPLATE-ONE.DOCX".  Go to for formatting & depositing guidelines.



Deirdre Ryan
Sr. Graduate Program Administrator
P: 765-494-5200


Thesis Formatting Consultations 
Graduate School Thesis and Dissertation Office